Assistant Manager- Budgets & MIS Full Time

About Us 

CARE is a not-for-profit organisation working in India for over 70 years, focusing on alleviating poverty and social injustice. We do this through well-planned and comprehensive projects in health, education, livelihoods and disaster preparedness and response. Our overall goal is the empowerment of women and girls from poor and marginalised communities leading to improvement in their lives and livelihoods.

During FY 2020-21, CARE India directly reached out to 52.7 million people through 53 programmes across 18 states, covering more than 130+ districts. We are part of the CARE International Confederation, working in 100 countries for a world where people live with dignity and security.

CARE India seeks a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.

Our goal is to ensure that women and girls from the most marginalized communities are empowered, live in dignity and their households have secure and resilient lives. CARE India aims to accomplish this goal by working with 50 million people to help them have quality health, education, livelihoods and overcome the effects of disasters.

CARE continues efforts towards poverty alleviation with focus on women and girls. We hope to impact 100 million people by 2030.

Our employees are committed to CARE’s values, Code of Conduct, and safeguarding commitments towards a safe workplace for all, including the principle of ‘do no harm’. They are also responsible to uphold and strengthen our safeguarding commitments in their role. To know more about our safeguarding policies please visit our website link given below.

JOB SUMMARY

The Assistant Manager Budget and MIS will be responsible to ensure that high quality competitive financial proposals are developed and submitted timely; Maintain the Fundraising, Marketing and Communication departmental budgets, MIS and support the four units (Direct Fundraising Unit, Institutional Partnerships Unit, Strategic Partnerships and Alliance Unit and; Marketing & Communications unit) within FRMC with data and its analysis on an ongoing basis; develop unit budgets; track and analyse income and expenditure of the unit and sub-units for internal stakeholders

S/ he will ensure that donor grants conditions are explained and adhered to in the process of developing proposals. S/he will ensure that grants and budgets are maintained at high levels of accuracy, efficiency, timeliness, client orientation and compliance.

(The above list is not exhaustive, and the management reserves the right to review it as and when the role evolves based on the need of the business and individual’s skills and capabilities)

ROLES AND RESPONSIBILITIES

Preparation of Financial Proposals / Budgets for programme proposals

• Provide guidance, prepare and support financial proposal development (Aligned with donor conditions and CARE India’s financial policies; participate in proposal design discussions; Prepare budget notes; Check accuracy and reasonableness of costs and calculations)
• Share financial proposal / budget with relevant teams for review by proposal review committee and edit as per comments
• Ensure financial proposal package is ready on time for submission;

Maintenance and analysis of FRMC MIS

• Track expenditure vis-vis budgets and suggest improvements to reduce costs
• Target tracking on weekly basis, daily weekly run rates and providing timely alerts
• Adjust targets, revenue and expenditure for future months based on report of current month
• Coordinate with Finance for ensuring FRMC unit figures accuracy
• Preparing monthly MIS – Budget vs/ expenditure; Income reports for all units

Preparation of budgets

• Follow budget instructions from all the units under FRMC and finalise income and expenditure budgets annually
• Creating rationale for the annual budget
• Tracking past performance and suggesting future course of action
• Prepare a ready reckoner on standard costs for frequently procured items in consultation with procurement and finance team
• Coordinate with other units to align annual budgets/Pipeline in line with budget guidelines.

Tracking and Analysing FRMC Income and Expenditure

• Track Income Receipts (Total Project Value, Monthly receipts, achievement of targets – new and existing projects, variance in targets, carry out budget vs. variance analysis)
• Ensure that receipts are logged in and pending payments from donors are accessed
• Track savings and suggest utilization under other expense heads, and provide inputs on saving methods and optimal spending.
• Provide timely alerts on excess expenditure and adjusting in future months
• Track DFR and digital receipts

Performance monitoring and information reporting:

• Preparation, update and analytics of fund raising pipelines- corporate, institutional and DFR.
• Keep track of burn rate and income at regular intervals in coordination with the Finance budget and grants team, and raise queries as and when needed

General Management and Coordination

• Ensure compliance with donor regulations and documentation, facilitate donor audits and disseminate guidelines from donors.
• Represent CARE India along with program unit/Controller Finance/CFO in meetings with donors and government in matters connected with new proposals and review of existing proposals as and when required
• Assist in resolving any audit queries related to the department

KEY RELATIONSHIPS

External: All Donors / Corporate and Institutions / Government Stakeholders

Internal: Program Teams / Support Functions

QUALIFICATION & EXPERIENCE

• Post Graduate with specialization in Accounting/Finance
• Minimum 5 years of experience covering the above areas
• The incumbent should have a good understanding and experience of working in an ERP environment.
• Experience in the development sector would be an advantage
• Understanding of the development sector and fund raising for the sector
• Understanding of different donor financial requirements and their procedures.

SKILLS & COMPETENCIES

1.  Proficiency in Computers. Comfortable using MS Office. Computer savvy with the ability to find improvised solutions
2. Good interpersonal skills.
3. Good oral and written communication skills (English & Hindi)
4. Ability to plan, implement and complete tasks independently and on time

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Tagged as: budget, finance, management