Executive Assistant to the CEO Full Time

About Swaniti

Swaniti Initiative aims to strengthen public service delivery by working with state and local governments across South Asia with a strong focus on India. Our interventions have included strengthening scheme implementation by identifying current gaps and limitations, providing research support to Hon’ble Members of Parliament about best practices in moving forward, and developing data-technology tools that can back decision-making processes. With flagship initiatives like Supporting Parliamentarians in Analysis and Research in Constituencies (SPARC) and Leadership and Engagement Associate in District (LEAD), Swaniti has supported constituency development and district development planning in various parts of the country. At present, along with working with 200+ Hon’ble Members of Parliamentarians for policy making, are working as advisors to state governments to ensure the delivery of schemes to the last mile. Major verticals of our work are climate and sustainability, social protection, and livelihood.

About the Role

The Executive Assistant (EA) to the CEO will be responsible for providing comprehensive support to the office of the CEO reporting directly to the CEO. He/She serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO’s Office. The EA also organizes and coordinates executive outreach, maintains relations with external stakeholders; and manages the schedule of the CEO. The ideal individual will have polished communication skills, the ability to exercise good judgment in a variety of situations, polished writing capabilities, administrative understanding, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will be required to have the ability to work independently on project proposals and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and responsibilities

• Support the CEO in scheduling activities like meetings, briefings, and travel.
• Work closely with the CEO to keep them well-informed on upcoming commitments.
• Prepare, process, and preserve the minutes of each meeting.
• Provide support on all flagship projects wherever required.
• Reach out to all stakeholders with whom the CEO intends to establish a communication.
• Develop proposals or talking points on various sectors of the economy for the CEO.
• Prepare presentations on the basis of high-level inputs provided by the CEO
• Support in conceptualizing and executing events

What does the ideal candidate look like?

The ideal candidate keeps a keen interest in creating public good by being a quick learner, planner, problem solver, effective communicator, and a person with humility. To be successful in this role, you should be well-organized, have great time management skills, and be able to multitask.

Qualifications

• Masters from any tier 1 institution. Preference will be given to candidates who have pursued management, public policy, and finance.
• Minimum 3 years of total experience working. Experience of working in corporate will be preferred.
• Excellent communication skills and writing abilities to draft policy memos, proposals and project reports, etc.

Skills & Attributes preferred

• Soft Skills Required
  Multi-tasking, Communication Skills, Data Analysis, People Skills, Documentation Skills, Persuasion, Problem-Solving, Tech savvy, Discrete, Attention to detail, and Adaptability.

• Attributes preferred
  Great communicator, Well organized, Strategic Planner, Detail Oriented, Technology Savvy, Active listener

Our offerings

At Swaniti, people remain the highest priority. The organization always prioritizes the well-being of team members while providing new challenges to build professional caliber and most importantly create impact. All team members are provided with:

• A clear path to develop a career and rise to the highest level in the organization
• A well-defined mechanism to map performance, work on individual growth and be a leader
• 100% sponsorship of Health Insurance for each team member
• Opportunity to work with Senior Government Officials
• Understand governance from both the policy-making and policy-execution perspective
• Opportunity to understand Government Consulting
• Opportunity to operate at the intersection of policy, governance, and technology
• Competitive remuneration
• Freedom to experiment with ideas and thoughts
• Opportunity Impact the community in a holistic and sustainable manner
• Supportive team members and experienced organizational leaders